Is the occasion official or informal?

Formal invitations printed by invitation card printing services are common for occasions that require formal or cocktail attire, such as weddings. Addresses, dates, and times are usually specified. A formal invitation card should be written in the third person (e.g., they, their) rather than the first (e.g., I, we, mine, our) and should include the complete names of the event's hosts. Letters may employ the first person, usually we, but must preserve a formal tone. For social invitations, use a modified block format and leave off the recipient's address.

For more casual gatherings, such as a picnic or a baby shower, informal invitations are ideal. They are frequently written in a friendly tone. Informally written invitation cards might be written in the first person.

What information must I include?

In order for visitors to RSVP, give the purpose, location, date, and time of the event, as well as the host's contact information (address and phone number; email optional). You should also include any information that attendees should be aware of ahead of time, such as recommended attire or goods to bring (e.g., for a BYOB event). These customized designs can be done by invitation card printing in Coimbatore.

Finally, you may want to include a reply card and envelope so that visitors can RSVP. If this is the case, you do not need to put RSVP information on the invitation. You may include a proposed RSVP date on the reply card to ensure that you get an exact head count before concluding your event preparations.

Responses to invites

Some invitations made by invitation card printing services include reply cards for recipients to fill out. If your invitation includes a reply card, utilise it instead of writing your own letter to RSVP. If your invitation does not come with a reply card, compose a quick note in the same style and tone as the invitation. Instead of typing a letter, create a handwritten response on stationery.

For formal invitation cards, you may reply in the same format as the invitation. If the invitation is written in the third person, your response should be written in the same manner. Otherwise, according to the formality of the invitation, use the conventional recommendations for how to format a letter. When responding to social invitations, use modified block format and leave out the recipient's address.

Whether or not you intend to attend the event, be sure to thank the host for inviting you. If you must decline the invitation, provide a brief explanation of why you are unable to attend (for example, a prior obligation, a death in the family), but keep it concise. It's polite to react quickly to invites so that the host knows how many guests to expect ahead of time.